Yearly tasks that need to be performed at the beginning of a new financial year
1.Create a new year and copy the organization to it.
•Refer to Years and Periods and Copying Existing Unit Hierarchies in Clausion Financial Performance Management Administrator's Guide.
2.Open period locking for roles: enter the first unlocked period in the Unlocked Period column for the Admin role or for another role that has the same rights for transferring data to period 0.
3.Update the period start and end dates of the year.
•Refer to Clausion Financial Performance Management Administrator's Guide.
4.Add currency rates to period 0. Typically, the closing rates of the previous year are entered for all rate types for the opening balance.
•Refer to Setting Currency Rates in Clausion Financial Performance Management Administrator's Guide.
5.Transfer data to period 0. Check that the balance of period 0 corresponds to the balance of the previous year both on the company and group level (see Opening Balances, Check).
•Transfer the opening balance using the Package internal data transfer tasks Opening Balance Transfer and Opening Balance Transfer, Internal Items, or from accounting data using an interface.
6.Create the cash flow opening documents using the Package internal data transfer task Cash Flow Opening Documents.
7.Check that the cash flow opening documents have been created correctly for period 0 (see Cash Flow Opening Balances, Check).
8.Lock the period 0 for the role, to whom you opened it for the opening balance transfer.
Monthly tasks that need to be performed for every reporting period
1.Update the organization if necessary (refer to Arranging Units in Hierarchy and Modifying Dimensions in Clausion Financial Performance Management Administrator's Guide).
•New units
•Consolidation (Ownership) and tax percentages
2.Add currency rates (refer to Setting Currency Rates in Clausion Financial Performance Management Administrator's Guide).
3.Execute Package task Input data calculation, all documents to update group currency values to all documents (including the cash flow opening documents) and to create the elimination entries for equity investments, internal margins in non-current assets and internal margins in inventories (for more information, refer to Data Calculations on Server Side in Clausion Financial Performance Management Administrator's Guide).
4.Update the basic data for those equity investments and internal margins in non-current assets documents for which new transaction data is already available, and create entries for them.
5.Update the other available changes in elimination data changes.